NEW! Urgent Notice from the Director (Posted 02/14/14)
It has come to my attention that some contractors are proceeding to execute change orders without prior approval of site managers
in contracted counties. I want to be perfectly clear on this issue: a contractor that unilaterally decides to perform
services outside of the scope of an approved work order without getting PRIOR approval from its client: the Petroleum
Restoration Program (PRP), does it at its own financial risk. Every change order must have prior
approval from the PRP. We are tracking every approved change order since that element has a substantial bearing on the
contractor’s encumbrance balance in the Relative Capacity Index algorithm.
In addition, it has also come to my attention that some contractors have let their worker compensation insurance policies lapse
therefore continue to perform rehabilitation work at their own financial risk. Until worker’s comp policy renewal proof is submitted,
these are unqualified contractors and will not be assigned any work by the Department until proof of their insurance
policy renewal is submitted to the PRP. I strongly encourage the contractor community to make sure this issue is fully addressed before
our transition to Agency Term Contractors finishes on or about March 1, 2014.
Jorge R. Caspary, P.G.
Division of Waste Management
Next Steps In Procurement of Agency Term Contractors for the Petroleum Restoration Program (PRP)
- The FDEP has received three notices of intent to protest its recommended awards under the Petroleum ITN.
- The FDEP anticipates issuing an emergency authorization to proceed to negotiate Agency Term contracts no later than 1/27/2014.
- After authorization, the FDEP will contact vendors recommended for contract award (“Selected Vendors”) via email, directing Selected Vendors to provide the FDEP Procurement Section with their professionals’ fee schedule. The format for the fee schedule will be provided by FDEP.
- FDEP will provide a copy of the revised contract, including a Relative Capacity Index (RCI) algorithm and work assignment process, to the Selected Vendors concurrent with the above email.
- FDEP will contact Selected Vendors in tranches to schedule negotiations. Negotiations may be conducted in person or electronically (by phone and/or email).
- Individual Agency Term Contract(s) (ATCs) successfully negotiated with Selected Vendors will be executed as approved. Direct assignments to contracted vendors will begin immediately following execution of a contract.
- If FDEP is unable to negotiate a satisfactory contract with a Selected Vendor, negotiations will be terminated and no contract issued.
- FDEP intends to finalize contract negotiations by 3/01/2014.
- Tasks with costs estimated not to exceed $195,000 will be directly assigned by the PRP to an ATC vendor applying an RCI algorithm as described in the resulting contract.
- Tasks with costs estimated to exceed $195,000 will be directly assigned after a request for quote process (eQuote process) has been completed. Invitations to participate in the eQuote process will be sent to the top 3 ATC vendors pursuant to an RCI algorithm as described in the resulting contracts.
Competitive Statistics Weekly Update
2013 Year End Procurement Update
New Memo on Geology Practice
Memo on Health and Safety for Programs under Divisional Management
Memo Regarding Site Closure with Conditions
Site Closure Concerns from Jorge Caspary (Dated 11/01/13)
Public Notification of Discovery of Contamination
DEP is expanding its
process to advise property owners if pollution has been found
on their property or in their neighborhood. The sites that
were under assessment when the pollution was found are listed on the
Property Owner Notification of Discovery of Pollution.
Guidance for Contamination Notification - November 14, 2008