This page includes courtesy lists and links. We urge vendors to regularly check the MyFloridaMarketPlace Vendor Bid
System (MFMP-VBS) for Petroleum Restoration Program (PRP) solicitations at
as well as check the status of MFMP eQuotes that you have responded to at
Please note that PRP personnel are not permitted to answer questions associated with solicitations undergoing competitive
bidding. Specifics on who is eligible to respond to VBS solicitation questions are contained within each individual solicitation.
eQuote questions can be emailed to the eQuote messaging board for open solicitations. Please also note that eQuote and formal
VBS bid responses must be complete and contain all appropriate attachments or they will not be considered responsive under
terms of the solicitations.
For reference, the Florida Department of Management Services (FDMS) oversees the MFMP system. Vendors can email
for assistance with the Vendor Bid System. MFMP eQuote vendor training opportunities, hosted by FDMS, can be found at the webpage
RCI Encumbrance Balance Report
This report provides a detail or summary of the Encumbrance Balance utilizing the
Business Rules that apply to Agency Term Contractors.
Agenda for the March 13, 2014 Petroleum Restoration Program (PRP) Public Meeting (1:30-3:30 p.m.)
The public meeting will take place online only as a webinar / teleconference at
To join the teleconference call: 1(888)670-3525, participant code: 5635144315#
- PRP's competitive procurement process and direct assignment of work to approved Agency Term Contractors (ATC) for state-funded petroleum contamination site cleanup.
- Status of PRP contract offers to ATCs, MFMP Purchase Requisitions and resulting Purchase Orders.
- Procedures and Scope of Work Templates for use by ATCs provided at
- Open Questions and Answers.
Please feel free to email questions before Tuesday March 11, 2014 COB to
NOTE: There will be no discussion about any open competitively advertised DEP solicitations.
Negotiations with responding contractors under DEP Invitation to Negotiate (ITN) Solicitation # 2014004C
has been successfully concluded. All the responding eligible ITN contractors have been selected and are now recommended for agency contracts as
MyFloridaMarketPlace master agreements. As noted in the Petroleum Restoration Program (PRP) website announcement at the
PRP ITN Work Assignment page,
calculations of Relative Capacity Index (RCI) will be made to determine awards for site work through direct assignment.
Please note that PRP staff will contact RCI selected contractors regarding next steps as quickly as possible, which thereafter
involves receiving scopes of work that proceed through the issuance of Purchase Orders in MyFloridaMarketPlace as required under Section
287.057 (22) Florida Statutes. Thereafter, the first task of securing affidavits must be completed before any site work can begin.
As of 8 am Tuesday March 4, 2014 the Department has 128 fully executed contracts and directly assigned 78 sites for a total of
$1,947,914. Once all contracts are executed, the Department will initiate subsequent scope assignments thru the issuance of MFMP Purchase
Orders for tasks up to $195,000 using the RCI formula. For work assignments greater than $195,000 the PRP will identify the top three or
more eligible contractors based on the highest RCI scores and request quotes from them. Communication with awarded eligible contractors
will initially be conducted through email with the PRP Contracts Group, c/o Martin Ehlen at
- Some contractors are proceeding to execute change orders without prior approval of site managers in contracted counties. A contractor that unilaterally decides to perform services outside of the scope of an approved work order without getting PRIOR approval from its client: the Petroleum Restoration Program (PRP), does it at its own financial risk. Every change order must have prior approval from the PRP. The PRP is tracking every approved change order since that element has a substantial bearing on the contractor’s encumbrance balance in the Relative Capacity Index algorithm.
- Contractors that have let their worker compensation insurance policies lapse and perform rehabilitation work do so at their own financial risk. Until worker’s comp policy renewal proof is submitted, these are unqualified contractors and will not be assigned any work by the Department until proof of their insurance policy renewal is submitted to the PRP.
The Department’s general work assignment process under ITN Solicitation #2014004C and Relative Capacity Index (RCI) algorithm are provided at the link below.
UPDATE (01/23/14): Next Steps In Procurement of Agency Term Contractors for the Petroleum Restoration Program (PRP)
- The FDEP will contact vendors recommended for contract award (“Selected Vendors”) via email, directing Selected Vendors to provide the FDEP Procurement Section with their professionals’ fee schedule. The format for the fee schedule will be provided by FDEP.
- FDEP will provide a copy of the revised contract, including a Relative Capacity Index (RCI) algorithm and work assignment process, to the Selected Vendors concurrent with the above email.
- FDEP will contact Selected Vendors in tranches to schedule negotiations. Negotiations may be conducted in person or electronically (by phone and/or email).
- Individual Agency Term Contract(s) (ATCs) successfully negotiated with Selected Vendors will be executed as approved. Direct assignments to contracted vendors will begin immediately following execution of a contract.
- If FDEP is unable to negotiate a satisfactory contract with a Selected Vendor, negotiations will be terminated and no contract issued.
- FDEP intends to finalize contract negotiations by 3/01/2014.
- Tasks with costs estimated not to exceed $195,000 will be directly assigned by the PRP to an ATC vendor applying an RCI algorithm as described in the resulting contract.
- Tasks with costs estimated to exceed $195,000 will be directly assigned after a request for quote process (eQuote process) has been completed. Invitations to participate in the eQuote process will be sent to the top 3 or more ATC vendors pursuant to an RCI algorithm as described in the resulting contracts.