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PRP Purchase Requisitions

Updated April 21, 2014

Please note that the attached files are subject to change as determined by the Department.


DEP Travel Form for Contractors Use For
Supporting Documentation To Invoices

Posted April 8, 2014

The DEP Travel Form is to be used by PRP Contractors when necessary. DO NOT ENTER A SSN OR A FEID ON THE TRAVEL FORM, ZEROS ARE PRE-POPULATED. Please leave the following fields blank: "ORG", "EO", "Module, Grant". Lastly, enter the business city or town in the "Residence" field. Contractors with Travel Form questions should contact the PRP Site Manager. Thank you.

Download the form here.


PRP Site Managers Workshop in Orlando,
Florida (March 25-26, 2014)

Posted March 28, 2014


Chapter 62-772, F.A.C. - Procurement Procedures for Petroleum Cleanup

Posted March 25, 2014

Please find the text of the rule for Procurement Procedures for Petroleum Cleanup at the following link: http://www.dep.state.fl.us/waste/quick_topics/rules/default.htm




Agenda for March 13, 2014 Petroleum Restoration
Program (PRP) Public Meeting (1:30-3:30 p.m.)

Posted March 6, 2014

The public meeting will take place online only as a webinar / teleconference at https://www2.gotomeeting.com/register/261942690.

To join the teleconference call: 1(888)670-3525, participant code: 5635144315#

  1. Introductions.
  2. PRP's competitive procurement process and direct assignment of work to approved Agency Term Contractors (ATC) for state-funded petroleum contamination site cleanup.
  3. Status of PRP contract offers to ATCs, MFMP Purchase Requisitions and resulting Purchase Orders.
  4. Procedures and Scope of Work Templates for use by ATCs provided at http://www.dep.state.fl.us/waste/categories/pcp/default.htm.
  5. Open Questions and Answers.

Please feel free to email questions before Tuesday March 11, 2014 COB to prp.contracts@dep.state.fl.us

NOTE: There will be no discussion about any open competitively advertised DEP solicitations.


Status of PRP "Invitation to Negotiate" Solicitation #2014004C

Posted March 4, 2014

Negotiations with responding contractors under DEP Invitation to Negotiate (ITN) Solicitation # 2014004C has been successfully concluded. All the responding eligible ITN contractors have been selected and are now recommended for agency contracts as MyFloridaMarketPlace master agreements. As noted in the Petroleum Restoration Program (PRP) website announcement at the PRP ITN Work Assignment page, calculations of Relative Capacity Index (RCI) will be made to determine awards for site work through direct assignment.

Please note that PRP staff will contact RCI selected contractors regarding next steps as quickly as possible, which thereafter involves receiving scopes of work that proceed through the issuance of Purchase Orders in MyFloridaMarketPlace as required under Section 287.057 (22) Florida Statutes. Thereafter, the first task of securing affidavits must be completed before any site work can begin.

As of 8 am Tuesday March 4, 2014 the Department has 128 fully executed contracts and directly assigned 78 sites for a total of $1,947,914. Once all contracts are executed, the Department will initiate subsequent scope assignments thru the issuance of MFMP Purchase Orders for tasks up to $195,000 using the RCI formula. For work assignments greater than $195,000 the PRP will identify the top three or more eligible contractors based on the highest RCI scores and request quotes from them. Communication with awarded eligible contractors will initially be conducted through email with the PRP Contracts Group, c/o Martin Ehlen at prp.contracts@dep.state.fl.us.




Notice of Public Webinar Meeting on Site Assessment for December 19, 2013

The Florida Department of Environmental Protection, Petroleum Restoration Program (PRP) announces a public meeting to which all persons are invited.
DATE AND TIME: Thursday, December 19, 2013, 10:00 a.m. – 12:00 Noon
PLACE: Meeting will take place online as a webinar https://www2.gotomeeting.com/register/536042194 Meeting ID: 145-897-658
To join the teleconference call: 1(888)670-3525, Participant code: 5635144315#
GENERAL SUBJECT MATTER TO BE CONSIDERED: PRP will facilitate a discussion regarding state-funded petroleum contamination site assessment including low scored assessments.
NOTE: There will be no discussion regarding bidding, procurement, or contracting.
A copy of the agenda may be obtained by contacting: Diane Pickett at (850)245-8893 or diane.pickett@dep.state.fl.us.
Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this workshop/meeting is asked to advise the agency at least 1 days before the workshop/meeting by contacting: Diane Pickett at diane.pickett@dep.state.fl.us. If you are hearing or speech impaired, please contact the agency using the Florida Relay Service, 1(800)955-8771 (TDD) or 1(800)955-8770 (Voice).

For more information, you may contact: Diane Pickett at (850)245-8893 at diane.pickett@dep.state.fl.us.

Florida Administrative Register Notice

Agenda

  • General Assessment Information
  • Specific Assessment Issues
  • TSAR/Report Requirements

Rule Development Workshop for Rules
62.761 - Underground Storage Tank Systems &
62.762 - Aboveground Storage Tank Systems
(Updated 2/14/14)

The Permitting and Compliance Assistance Program conducted workshops on the Underground and Aboveground Storage Tank rules on December 17, 2013 in Tallahassee.

Comments on the proposed rules should be forwarded via email to the Rule Manager, William E. Burns, Jr., Bill.Burns@dep.state.fl.us and will be accepted until January 31, 2014, at 5:00 pm eastern. Comments received will be posted to this website on or about February 14, 2014.

Chapter 62-761, F.A.C. - UST Workshop

» Workshop Draft PDF  Word
» Workshop Presentation
» List of Attendees
» UST Workshop Comments (Posted February 14, 2014)

Chapter 62-762, F.A.C. - AST Workshop

» Workshop Draft PDF  Word
» Workshop Presentation
» List of Attendees
» UST Workshop Comments (Posted February 14, 2014)

Proposed Closure Evaluation Guidance
Link to the proposed revision to the “Storage Tank System Closure Assessment Requirements”, April 1998.
» PDF

Notice of Development of Rulemaking for 62-761

Notice of Development of Rulemaking for 62-762


Rulemaking Hearing for October 28th

A rulemaking hearing for 62-771 and 62-772 will be held on October 28th, 2013, at 10:00 A.M. in Room 170 of the Carr Building, 3800 Commonwealth Blvd., Tallahassee, Florida


Petroleum Restoration Program Announcement

UPDATE (10/04/13): Notice of Proposed Rules published in Florida Administrative Register:


UPDATE (10/01/13): Information concerning various areas of the program in response to public interest:


UPDATE (09/27/13): Draft language for amendments to Chapter 62-771 and new Chapter 62-772
The draft rules were sent to Office of Fiscal Accountability and Regulatory Reform (OFARR) on Friday, September 27, 2013. The Department will wait 7 days before publishing the proposed rules in the Florida Administrative Register. Also included below are the proposed evaluation forms.


The Department of Environmental Protection (Department), through directives from the 2013 Legislature, has determined that the Petroleum Restoration Program must provide for fiscal accountability for its expenditures, lower the cost of site cleanup, and prioritize those sites that pose the greatest risk to human health and the environment. With these goals in mind, the Program is developing new rules and policies that change the way site cleanup work is procured, performed, and prioritized.

Procurement of Site Cleanup Services:

Based on the Legislative directive, all future work in the Program must be competitively procured. There are different methods the Program plans to obtain cleanup services:

  1. Develop a pool of competitively procured, qualified contractors (Agency Term Contractors) divided into three regions across the state, through a procurement process consistent with s. 287.057, F.S. The Notice of Solicitation was published in the Florida Administrative Register (FAR) on September 4, 2013. The solicitation will be published in the Vendor Bid System on or after September 16.
  2. Develop formal competitive solicitations outside of the term contracts, where vendors meeting the minimum qualification requirements would be eligible to compete for the projects. At this time, 74 sites are in various stages of the procurement process:
    1. 24 sites are currently in the process of approving Scopes of Work or the procurement process has begun.
    2. 50 sites are being evaluated for the suitability of work and the Scopes of Work will be drafted as appropriate
    3. In addition, seven sites have been assigned to a forensics contractor to determine the age of releases or to refine a site assessment.

Target Rules:

In order to effectively implement the changes necessary to meet the established goals, the Department is currently working on two Rules, Chapter 62-771, Florida Administrative Code (Ch 62-771), and Ch 62-772. Ch 62-780 is no longer being considered for modification.

  • Ch 62-771, the “Scoring Rule”, is being revised to prioritize funding and rehabilitation work to sites that pose the greatest risk to human health and the environment, and to re-evaluate the site’s priority funding order once the threat has been evaluated and satisfactorily addressed.
  • Ch 62-772, the “Procurement Rule” was drafted to allow for the proper solicitation of site work to transition the Program from the existing “preapproval contractor” approach to a competitive procurement system.

The Department published a Notice of Rule Development in the FAR on May 30, 2013 and held a rule workshop on June 19, 2013. The Department is currently revising the Rules based on the comments received and anticipates the Notice of Proposed Rule will be in the FAR on September 16, 2013.


Important Notice Regarding
Low-Scored Site Initiative (LSSI)

UPDATE (02/28/14): The Petroleum Restoration Program (PRP) has updated the LSSI Contractor Selection Sheet (LSSI CSS) to simplify the process for the applicant to submit the information required for funding Low-Scored Site Initiative work. The PRP will still accept the previous LSSI CSS forms until the end of the year.


As most of you know, we are in the process of changing the Petroleum Restoration Program (PRP), formerly known as the Bureau of Petroleum Storage Systems (BPSS), to improve its effectiveness and efficiency. As a result of this review, we have determined that we must prioritize the cleanup of those sites that pose the greatest risk to human health and the environment and provide more fiscal accountability. With this in mind, PRP is entering into a new era of funding for the Low-Scored Site Initiative (LSSI).

The LSSI has proven to be a highly effective pathway that has already allowed over a hundred properties across the state to qualify for site closures, which otherwise would not have been possible. The vast majority of the closures received from the LSSI funding have been for “clean closures” or those which have received a Site Rehabilitation Completion Order (SRCO) because no contaminated groundwater or soil was reported. Without applying for the LSSI, these “low priority” sites would not have been eligible for State funds to address the contamination for many years, possibly decades, in the future.

Starting August 30, 2013 the Department will accept new requests for funding of LSSI work. As a result of recent actions by the Florida Legislature, and in order to be considered for state funding in the LSSI program this year, the applicant must complete and submit the new LSSI Contractor Selection Sheet, which contains new options available for selecting a contractor to perform the work. The Department will now procure contractual services for the LSSI program through the procurement procedures in Ch. 287, F.S. Site owners or responsible parties now have three choices on how the work can be procured:

  1. Select a qualified contractor (provided that pricing levels and conditions of the proposal can be negotiated on the best terms to the DEP), or
  2. Agree to an informal quote process, or
  3. Select an agency term contractor (when available)

Please see the revised LSSI Procedural and Technical Guidance document for updated procedures and procurement options.

If you have questions, please contact Sally McGregor at sally.mcgregor@dep.state.fl.us, Graham Witt at Gwitt@wrscompass.com, Michelle Allard at Mallard@wrscompass.com, or Wes Leon at Wleon@wrscompass.com.


Petroleum Restoration Program Supplemental Guidance
on Cost Share Sites (SRFA, PAC, & PCPP)

Posted: September 6, 2013

There has been recent clarification from Management pertaining to petroleum cleanup sites with cost share agreements, with slightly different provisions for SRFA sites than for PAC and PCPP sites. For more information, please click the following link.


UPDATED: Rule Development Workshop Information for Rules 62-771, 62-772, and 62-780

The Petroleum Restoration Program wants to thank those who submitted questions and/or comments by the July 3, 2013 deadline related to the rulemaking workshop held on June 19 in Orlando, FL, specifically with reference to the proposed rules, 62.771, Petroleum Contamination Site Priorities; and 62.772, Procurement Procedures for Petroleum Cleanup.

These questions and comments will be reviewed and taken into consideration as the Department moves forward with this rulemaking.

The workshop on the proposed rules was held on June 19th in the Orlando City Council Chambers (2nd Floor of Orlando City Hall) at 400 S. Orange Avenue in Orlando.

Workshop Attendees Listing (Posted June 24, 2013)
» PDF

Workshop Draft Rule Presentations (Posted June 19, 2013)
» PowerPoint
» PDF

Chapter 62-771, F.A.C. - Petroleum Contamination Site Priorities
» Notice of Development of Rulemaking
» Draft Rule (Revised)

Chapter 62-772, F.A.C. - Procurement Procedures for Petroleum Cleanup
» Notice of Development of Rulemaking
» Draft Rule (New)

Chapter 62-780, F.A.C. - Contaminated Site Cleanup Criteria
» Notice of Development of Rulemaking
» No proposed changes to Chapter 62-780 for this rulemaking phase.

For general questions concerning these notices, please contact Roger W. Rook at (850) 245-8822 or via e-mail at: Roger.Rook@dep.state.fl.us.


UPDATE: Rule Development Workshop for Rules
62.761.350 - Operator Training and Certification &
62.761.400 – Registration and Financial Responsibility

The Office of Compliance Assistance would like to thank those who attended the rule development workshop held on July 12, 2013 in Tallahassee.

Comments on the proposed rule revision should be forwarded via email to the Rule Manager, William E. Burns, Jr., Bill.Burns@dep.state.fl.us and will be accepted until August 2, 2013 at 5:00 pm eastern. Comments received will be posted to this website on or about August 6, 2013.

Response to Comments from June 12, 2013 Workshop
» PDF

Comments Received from June 12, 2013 Workshop
» PDF

Workshop Attendees Listing
» PDF

Workshop Draft Rule Presentations
» PDF

Notice of Development of Rulemaking


MyFloridaMarketPlace (MFMP) Requirements

The Department of Environment Protection has a requirement that all vendors doing business with the Petroleum cleanup Program be registered through MyFloridaMarketPlace. If you have not taken this step, please proceed to the following web site:

Department of Management Services MyFloridaMarketPlace page


Revised Notice of 2012 Updates to the Petroleum Cleanup Preapproval Program SOP Manual

Effective June 27, 2012

Click here for details


  Money icon Petroleum Cleanup Preapproval Program Spending Procedures for Fiscal Year 2012-2013 - Final
Posted June 26, 2012

Click here for details
Money icon

PRIORITY SCORE FUNDING THRESHOLD NOTICE
EFFECTIVE September 20, 2011

Priority Score Funding Threshold Notice

The DEP Petroleum Restoration Program announces that the priority score funding threshold for eligible Petroleum Cleanup Preapproval Program sites was be lowered from 49 to 46 effective September 20, 2011.

Questions regarding these procedures should be directed to Charles Williams @ (850) 245-8863.



SCORING NON-ELIGIBLE SITES

The purpose of this notice is to clarify the initiative the Program has undertaken to score non-eligible petroleum contaminated sites.

In order to provide DEP District offices with a tool to help them prioritize their enforcement effort with respect to non-eligible sites which have no activity, the Program is having non-eligible sites scored.

This score is for DEP enforcement purposes only and the scoring of the noneligible sites is not to be considered as a cleanup prioritization for the responsible parties of these non-eligible sites.

All non-eligible discharges are required to be cleaned up in accordance with Chapter 62-780, F.A.C.

Any score that is assigned to a non-eligible site is for internal DEP use only.


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Last updated: April 21, 2014

Petroleum Restoration Program #850-245-8839 MS #4575

 

Division of Waste Management #850-245-8705 MS #4500
2600 Blair Stone Road, Tallahassee, Florida 32399-2400

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