A scanned image of a
historic land grant document from 1855.
Title and Land Records
Title and Land Records is part of the Bureau of Survey and
Mapping within the Division of State Lands. The section:
- Provides presentation, reproduction, research and general
administration of the land records of the Board of Trustees of
the Internal Improvement Trust Fund (Governor and Cabinet).
- Allows the maintenance of existing records, processing of
new incoming records, research and filling of orders relating to
copies of the various records, such as the original survey field
notes, plats and deeds, maintenance of the state-owned land
inventory and public land inventory; processing of disclaimers,
quitclaim deeds, filled land certificates, erosion line control
applications and drafting of agenda items for the Board of
- Determination of the Board of Trustees' ownership interest
in environmental resource permit applications for projects
within the State as well as conducting state land ownership
research at the request of governmental entities, attorneys,
corporations and the general public.
As the repository of state land records belonging to the Board of
Trustees of the Internal Improvement Trust Fund, the Title and Land
Records Section has a duty to protect the records comprising the
inventory of these important documents pursuant to Chapter 119,
Florida Statutes. Most records are searchable and accessible through
the internet from the Board of Trustees Land Database System (BTLDS)
at the following website:
A mapping component of BTLDS also provides a graphical depiction of
parcel locations at the following website:
documents are stored in a climate controlled vault. Access to the
vault is limited to public access to assure protection of documents,
as well as to allow staff to perform daily research duties.
Therefore the following procedures have been implemented to maintain
a balance of document protection and public access:
- Access to the materials will be limited to available staff
at the time. At least one records staff person will be
available. One staff person will be required to monitor each
person. If only one staff person is available, only one person
will be allowed to physically access materials.
- For requested records, an area with a desk will be available
outside the vault. The records staff will bring the materials
from the vault to the area for files and materials to be
analyzed. The records staff will stay with the files or
materials at all times. Records will not be allowed to be
removed from more than one file/location/drawer at a time.
- Unbound records must be kept in the order in which they were
received. Records appearing to be out of order should not be
rearranged by the researcher, but should be brought to the
attention of staff.
- All documents to be copied are to be identified under staff
supervision and copied upon completion of the researched file or
materials by staff.
- For extensive requests, staff time will be charged in
addition to copy charges.
- Notify staff of the requested documents as specifically as
possible, and the anticipated arrival date and time in advance.
This will allow staff to be better prepared to have materials
available upon arrival in an effort to reduce research time and
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