All lodging facilities listed under
Designated Green Lodging Properties
have been designated in the Florida Green Lodging Program
are available for state contract. There is no longer a list of
‘pending’ properties as referenced in Frequently Asked Questions
#3 and #6. For more information, please review the Frequently Asked Questions below.
Green Meeting Guide [PDF - 130KB]
A meeting planner's guide to going 'green'. Tips and Best Management Practices.
Print Version [PDF - 92 KB]
COMMONLY ASKED QUESTIONS & ANSWERS
FOR EXECUTIVE ORDER 07-126
& HOUSE BILL 7135
“THE ENERGY, CLIMATE CHANGE, AND ECONOMIC SECURITY ACT
Florida Green Lodging Program
Updated August 2008
Section 23. Section 286.29, Florida Statutes:
“Climate-friendly public business”
BACKGROUND: On July 13, 2007, Governor Charlie Crist
signed three executive orders to reduce Florida’s greenhouse gas
emissions, increase energy efficiency, and remove market
barriers for renewable energy technologies such as solar and
wind energy. Section 4 of Executive Order 07-126 required that
as of January 1, 2008, state agencies and departments under the
direction of the Governor could not contract for meeting and
conference space with hotels or conference facilities that had
not received the Florida Department of Environmental
Protection’s (DEP) Green Lodging program designation for best
practices in water, energy, and waste efficiency standards,
except when certified to the Governor by the responsible agency
head that no other viable alternative existed.
In June 2008, Governor Crist signed House Bill 7135, “The
Energy, Climate Change, And Economic Security Act Of 2008”,
which built upon the framework of the executive orders and
expanded the Green Lodging meeting and conference requirement of
Executive Order 07-126 from state agencies under the Governor’s
direction to all state agencies. This comprehensive energy and
economic development legislation also encompassed reducing
greenhouse gas emissions as well as encouraging investment in
alternative and renewable energy technologies.
Green Lodging PROGRAM – Section 286.29, “The Energy, Climate
Change, And Economic Security Act Of 2008” states:
July 1, 2008, state agencies shall contract for meeting and
conference space only with hotels or conference facilities that
have received the "Green Lodging" designation from the
Department of Environmental Protection for best practices in
water, energy, and waste efficiency standards, unless the
responsible state agency head makes a determination that no
other viable alternative exists.”
HOW WILL STATE AGENCIES COMPLY WITH THE “Green Lodging
This Q&A has been prepared to assist you,
and contact information is at the end if you need more
- Are state employees required to stay at
designated properties in the Florida Green Lodging Program for
No, “The Energy, Climate Change, And Economic
Security Act Of 2008” and the Executive Order language only
applies to contracts for meetings and conference space, not
personnel travel and accommodations.
- If a contract was executed before January 1, 2008, is the
meeting or conference still required to be at a designated
property in the Florida Green Lodging Program?
Executive Order only applies to contracts executed after January
1, 2008. However, we ask that you make the property you’ve
contracted with aware of the Executive Order and direct its
managers to the Florida Green Lodging Program website:
- How can I easily see which properties are already in the
program and which ones are officially in the process?
www.dep.state.fl.us/greenlodging for an easy navigational tool –
click at “Designated Properties,” which is sorted by regions of
the State. Then click under “Hotel Applicants” for a complete
list of pending properties.
- We would like to have our conference in a particular area
of the State, but there are no properties designated in the
Florida Green Lodging Program in that area. Is this considered
“no other viable alternative”?
Yes, but the agency needs to
demonstrate that there is a compelling reason why the event must
be held in this particular area. In addition, we ask that the
agency make facilities aware of the legislation and the Florida
Green Lodging Program website (www.dep.state.fl.us/greenlodging)
so they can consider becoming a designated property prior to the
event taking place. (Designations vary with the size of the
property. Achieving designation can take up to six months but as
little as a few weeks, depending on what it is doing already to
be energy or water efficient, etc.)
- The room rates for all the designated properties in the
Florida Green Lodging Program in the area we need to have our
conference are expensive and “price us out of the market.” Can
this be considered “no other viable alternative”?
Yes, but the
agency will need to demonstrate that there are no other
designated properties in the Florida Green Lodging Program in
the area that would meet the requirements for the event, and a
compelling reason why the event must be held in this particular
area. Also, we ask that the agency make the facility aware of
the legislation and direct its managers to the Florida Green
Lodging Program website
www.dep.state.fl.us/greenlodging so they
can consider becoming a designated property prior to the event
- We would like to contract with a property that is a
Florida Green Lodging Program applicant, but they are not yet a
designated property. Can we utilize this facility?
No, since the
legislation clearly states that agencies may not contract for
meetings and conference space with hotels or conference
facilities that have not received the designation. However, if
the facility has had its assessment completed, and the status is
pending, a contract can be established. The web site (see # 3)
has a “pending” list, and the DEP Florida Green Lodging Program
contacts (below) can provide the status of any given facility
upon request as well.
- What is the process for certifying to the Governor that
“no other viable alternative exists”?
The determination that no
other viable alternative exists should be sent by each agency
head’s office through an e-mail to the contact below. Please
place “GREEN LODGING” and the agency name in the subject line.
Attn: Brenda Henry, Fiscal Assistant
Executive Office of the
Phone: (850) 488-4505
The e-mail should cover the following:
a. The name and location
of the facility selected.
b. The date and title of the event.
The name and location of designated properties in the Florida Green
Lodging Program that were considered, and why they were
d. Why a particular area of the state was selected.
Confirming that the facility used was made aware of the
directed to the Florida Green Lodging Program
- What else can I do to support this effort?
easily – as both a State employee traveling on business, or as a
private individual – provide feedback to DEP through an e-mail
form that helps us ensure that properties in this program are
practicing efficient measures. To provide feedback, please
Please contact DEP at any time for additional questions or
Peter Goren, Program Manager –
– (850) 245-2136
Karen Moore, Program Coordinator –
email@example.com – (850) 245-2174
Program Planner –
firstname.lastname@example.org – (850)
Florida Department of Environmental Protection
Green Lodging Program
3900 Commonwealth Blvd.
Tallahassee, Florida 32399-3000