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On-site Documentation Requirements

All items listed below should be available on-site for review during a sanitary survey inspection.

• Coliform Sampling Plan

  • All public water systems with more than one service connection are required to have a written coliform sampling plan.

• Cross-Connection Control Program

  • All community water systems are required to have a cross-connection control program. All public water systems that have service areas also served by reclaimed water systems are required to have a cross-connection control program. 

• Stage 1 Disinfectant/Disinfection Byproducts Rule Monitoring Plan

  • All community and non-transient non-community public water systems must have a Stage 1 Disinfectant/Disinfection Byproducts Rule Monitoring Plan.

• Distribution System Map

  • All community water systems that have at least 150 service connections and/or serve a population of 350 or more must have an up-to-date map of the distribution system.

• Emergency Response Plan

  • All community water systems that have at least 150 service connections and/or serve a population of 350 or more must have an up-to-date emergency response plan.

  • Florida Rural Water Association Emergency Response Plan Guidelines [.pdf format 905 kb] 

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• Finished Water Storage Tank

• Finished water storage tank inspection reports must be kept on-site.

• Reports must be signed and sealed by a professional engineer licensed in the State of Florida.

• Flow Meter Calibration Records

  • Flow meters must be calibrated in accordance with the manufacturer's specifications.

   

• Flushing/Valve Exercise Plans and Records

• All dead-end mains are required to be flushed quarterly or in accordance with a written flushing plan.  Other water mains shall be flushed as necessary whenever water quality complaints are received.

• All valves in the distribution system and at the water treatment plant are required to be exercised in accordance with the equipment manufacturer's recommendations or in accordance with a written preventive maintenance program established by the supplier of water.

• Records of the above activities must be maintained.

• Lead and Copper Tap Sampling Plan

  • All community and non-transient non-community public water systems must have a lead and copper tap sampling plan.

  • Lead and Copper Tap Sampling 

• Operation and Maintenance Log

  • Each log entry must contain:

    • Identification of the plant,

    • Signature and license number of the operator,

    • Signature of the person (s) making any entries,

    • Date/time in and out,

    • Specific operation and maintenance activities and any repairs made,

    • Results of tests performed and samples taken,

    • Performance of preventive maintenance and repairs.

  • Must contain a minimum of three months data at all times.

  • Must be in hard bound book with pages numbered.

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• Operation and Maintenance Manual

  • All public water systems are required to maintain an operation and maintenance manual.

  • Shall contain operation and control procedures and preventive maintenance and repair procedures, for all plant equipment and shall be made available for reference at the plant

  • Bound and indexed equipment manufacturer manuals shall be sufficient to meet this requirement.

  • Florida Rural Water Association Operations and Maintenance Plan Guidelines [.pdf format 1,979 kb]

  • DEP Central District Operation and Maintenance Manual Template for Transient Non-Community (TNC) systems [.doc 60 kb]

     

• Records Retention Requirements

  • The following records must be retained on-site for the specified time frame:

    • Bacteriological Sample Results - 5 years

    • Chemical Sample Results - 10 years

    • Consumer Confidence Reports - 3 years

    • Correspondence to/from the Department - 10 years

    • Lead and Copper Tap Sampling Results - 12 years

    • Monthly Operation Reports - 10 years

• Standby Power Log

  • Generators must be exercised under load at least monthly and recorded in the operation and maintenance log book.

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Drinking Water Contacts:   Field Compliance -- In House Compliance -- Permitting

Central District

Drinking Water Section

3319 Maguire Blvd., Suite 232

Orlando, Florida 32803-3767

Compliance Fax: 407-897-4189

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