EPSAP - Electronic Permit Submittal and Processing System

 Summary of Changes in Release 2006-2

Release: 8/1/06

Non Title V Source Applicant Web (Legacy Version 4.0 )
The EPSAP Non Title V Source application was enhanced on 8/1/06 to implement the Application Submittal Process. This was in response to recent changes to Rule 61G15-23.003, Florida Administrative Code dealing with the method that Professional Engineers can electronically sign and seal documents. These changes were implemented in the EPSAP Long Form Application in May of 2006 (See Release 2006-1.) It is important to note that the Non Title V Source Application will no longer support a submittal of hard-copy application signature pages. DEP has implemented changes that require electronic Submittal and removed any references to manual submittal of these signature pages. Any application that necessitates PE Signature and Seal requires that a PE Signature Document be submitted after the final approval by the Authorized Representative or Responsible Official. For an overview of the process for EPSAP Application Submittal please view the Overview PowerPoint documentation available on the Web. Please contact the DARM Application Support Desk at 850-717-9117 if you have any questions regarding these changes.

The changes in the EPSAP Non-Title V Source Application are as follows:

• Removed option to submit an application without a PIN.
• Removed functionality to print certification and signature pages.
• Added functionality to create the Submitted Application Report.
• Provided link to General Instructions for submitted applications.
• Removed read-only access to submitted applications, and replaced with Submitted Application Report.
• Modified PE submittal to implement electronic signatures and added e-mail notifications.
• Added middle name and suffix fields to the Facility Contact pages with update functionality.
• Added new sufficiency edits to handle facility cap requirements.

Long Form Applicant Web: (Legacy Version 5.1)
The EPSAP Long Form application was enhanced on 8/1/06 as follows:

• Added middle name and suffix fields to the Facility Contact pages with update functionality.
• Added new sufficiency edits to handle facility cap requirements.

Summary of Changes in Release 2006-1

Released 05/05/06

Long Form Applicant Web: Version 5.0
The EPSAP Long Form application was enhanced on 5/5/06 to include some recent rule revisions. The first enhancement includes the changes to rule DEP 62-210.900(1) Application for Air Permit – Long Form that were implemented February 2, 2006. An additional change was made to the Application Submittal Process. This was in response to recent changes to Rule 61G15-23.003, Florida Administrative Code dealing with the method that Professional Engineers can electronically sign and seal documents.

A summary of the changes are listed below. The EPSAP Non-title V Source application is not affected by EPSAP release 2006-1. Please contact the DARM Application Support Desk at 850-717-9117 if you have any questions.
 

Rule Revisions

• Implemented form changes to accommodate the rule revisions effective 2/2/2006 as follows:

  • Added the following new Air Construction purposes for PAL permits:

    • Air construction permit to establish, revise, or renew a plantwide applicability limit (PAL).

    • Air construction permit to establish, revise, or renew a plantwide applicability limit (PAL), and separate air construction permit to authorize construction or modification of one or more emissions units covered by the PAL.

  • Added the following new field to the Facility Identification Page:

    • Existing Title V Facility? (Yes/No).

  • Modified the facility and EU supplemental item descriptions as specified in rule revisions.

  • Added the following new pollutant code - PM2.5

  • Added the following new Basis for Emissions Cap code:

    • ACTPAL – Requested by applicant pursuant to the “Actual Pals” Rule.

  • Removed the following field from the Visible Emissions form page: Continuous Opacity Monitor Used? (Yes/No).

  • Removed the following question from the application purpose page: Do you, the applicant, propose to establish or modify a facility-wide or multi-unit emissions cap for one or more pollutants? (Yes/No). 

  • Added new EU pollutant fields as follows:

    • Baseline Actual Emissions

    • Baseline 24-month Period (from & to dates)

    • Projected Actual Emissions

    • Projected Monitoring Period

• Modified the General Instructions and Help pages to reflect above revisions.
• Modified the Application Detail Report to reflect above revisions.
• Added data validation checks in the “Edit for Sufficiency” as follows:
  • If Baseline Actual Emissions are entered, then the Baseline 24-month period date range is required, and vice versa.
  • The “From” and “To” dates entered for Baseline 24-month Period must be exactly 24 months apart.
  • If Projected Actual Emissions is entered, then a 5 or 10 year Projected Monitoring Period must be selected, and vice versa.

   

• Modified the Main Menu for Submitted Applications and the process for viewing submitted data as follows:

  • Added a link to print the new Submitted Application Report.  This report replaces read-only access to submitted application data and the Application Detail Report.  In other words, you can no longer navigate to pages within EPSAP and view application data after the final submittal.  (Note: the Application Detail Report is still available for un-submitted applications.)

  • Added a link to print the entire “General Instructions” for DEP Form No.62-210.900(1).

  • The following links are available only to the PE after their submittal:

    • “Print Signature Document”

    • “Confirm Final Signature File Authentication Code” -  This process will verify whether or not the data has changed since the PE submittal.

  • The Attachments Report is still available for submitted and un-submitted applications, thereby allowing you to view your uploaded documents at any time.

Professional Engineer Submittal Process

• Modified the PE Submittal process to comply with Rule 61G15-23.003, Florida Administrative Code as follows:

  • Added an automatic hashing procedure to generate authentication codes for the application data and uploaded documents and store them in a secure PE signature file.

  • Added a PE Signature Document that is to be signed, sealed & mailed in to the permitting authority.

  • Added a PE verification step which requires the final signature file authentication code to be verified against the one shown on the PE Signature Document.

• Added four new e-mail notifications as follows:

  • Notify the Owner/Auth or RO when the PE submits to inform them that the application is ready for their review and final submittal

  • Notify the Owner/Auth Rep. or RO if the PE withdraws the submittal.

  • Notify the PE to send in the PE Signature Document following the final submittal by the Owner/Auth Rep. or RO.

  • Notify the PE to send the PE Signature Document to the new office following an application transfer.

• Modified the Owner/Auth and RO submittal as follows:

  • Added an automatic hashing procedure to verify that the data is authentic, meaning that is has not changed since the PE submittal. If the data is found to be authentic the submittal continues as usual.  If the data cannot be authenticated, a data security breach has occurred and the following steps are taken:

    • The submittal process is not allowed to continue.

    • An alert with an explanatory message is displayed.

    • The Owner/Auth or RO is returned to the Main Menu.

    • The application is returned to read-only status.

    • Note: the only way to correct this data authentication problem is for the PE to withdraw their submittal and repeat the verification and submittal process.

For more information, please contact the DARM Application Support Desk:

Division of Air Resource Management's Application Support Desk
Email: DARM.HelpDesk@dep.state.fl.us
Phone: 850-717-9117
Fax: 850-717-9001